Hivemind

Your team's knowledge,
actually usable.

Turn the team's Google Drive into a searchable, linked knowledge base that Claude can read in full, scoped automatically to what each person is allowed to see.

The problem

Everything the team knows is scattered across hundreds of documents. Asking an AI assistant to search Drive gets you one keyword query at a time and a few snippets. Nobody has read all of it, and nobody ever will.

Read once, reuse forever

The tool reads every document once and writes short, linked notes. That reading is the expensive part, and it happens a single time for the whole team.

Everything cites its source

Every claim points back to the document it came from. Nothing is invented, and disagreements between documents are flagged rather than smoothed over.

Nobody sees more than they should

When a teammate installs it, it checks their own Google permissions and keeps only what they can already open.

How the knowledge gets built

Four steps. The first three happen once, on the team lead's machine.

01

Copy the Drive

Every document becomes a plain text file on the computer. Read-only: nothing in Drive is ever changed.

GOOGLE DRIVE YOUR COMPUTER COPIED, NOT YET CONNECTED
02

Read everything, all at once

Hundreds of readers work in parallel, one document each, turning it into a handful of short notes. Meeting invitations and logistics get skipped.

DOCS ONE READER PER DOCUMENT SHORT NOTES
03

Connect the notes

One librarian files every note, merges the duplicates, and links what belongs together. This is what turns a pile of notes into knowledge.

EVERY NOTE LINKED TO WHAT IT RELATES TO
04

Everyone gets their own copy

Each teammate installs it and signs in. The tool checks what they can open in Drive and keeps only that. It then updates itself every night.

ONE BUNDLE SEES MOST SEES SOME SEES THEIR SLICE

Start it with one paste

Open Claude Code in a terminal, paste this, and it will do the rest: fetch the tool, install what it needs, and open your browser to sign in to Google.

Set up Hivemind Team Vault for me on this machine. 1. Clone https://github.com/jamesbedford-beep/hivemind_super_badass_repo into my Documents folder. 2. Make sure Python 3.10+ and rclone are installed (install rclone with winget if it is missing). 3. Start the Team Vault app: run teamvault/server.py, pointing the vault at Documents/TeamVault. 4. When my browser opens, walk me through connecting my Google account (read-only) and picking which drives my team's context comes from. Explain each step in plain language as you go, and stop and ask me before anything that costs money or touches Drive.
  1. Paste it into Claude Code. It clones the tool and checks what your machine needs.
  2. Sign in to Google. A browser tab opens. Access is read-only, and the token stays on your computer.
  3. Pick your team's drives and let it scan. It suggests the documents worth including, with a reason for each.
  4. Review and build. You see the cost before anything is spent, and anything personal is held back automatically.
  5. Share one bundle. Everyone installs it and gets their own correctly-scoped copy.
Nothing leaves your computer. The Drive copy, the notes and the sign-in token all stay local. The tool never uploads your documents anywhere.
Personal material is held back by default. Performance reviews, compensation, hiring and candidate files and donor profiles are excluded even when the person installing could open them in Drive. Access is not the only test.

Questions people ask

Do I need to be technical?

No. One paste into Claude Code, one Google sign-in, and a few clicks in a browser.

Will it show me things I should not see?

No. Your copy is built from your own Drive permissions, checked file by file.

Does it go stale?

It syncs each night and adds anything new you can see, so it stays current on its own.

What does it cost?

The reading is the only real cost, and the team lead pays it once. Installing is free.